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HIM Manager

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Job ID: 4660486
Updated: May 16, 2018
Geographic Location: 
Department: HIM Operations
Full/Part Time: Full-Time
Shift: Days
Standard Hours: 40

Job Summary

This position is located onsite with Mercy Health, a client of Ensemble Health Partners. To learn more about Mercy, click the link below to apply.

The Health Information Management Department Manager is responsible for the day-to-day operations of the Southern market. This includes recruitment, planning, organizing, staffing, oversight, orientation, ongoing training and evaluating, coaching and development of all HIM staff. This individual is also responsible for all HIPAA duties.  Works collaboratively with the Director, other members of the management team, as well as the Operational Systems Analyst to develop and implement short and long term goals which support the Health Information Management Department, and Mercy Revenue Cycle initiatives.

Plan, direct, organize, train and monitor all activities of the HIM area, and, in conjuction with other members of the Health Information Management Department management team, monitor other areas of the department on an as needed basis. This includes promoting a harmonious working relationship with a high level of productivity and an atmosphere of teamwork. Provides the necessary leadership, direction and documentation to effectively supervise and motivate staff and promote the 'team' approach to problem solving and goal setting. This includes interviewing and recruiting qualified staff and the development of staffing schedules and assurance of proper coverage at all times.

Works with members of the medical staff, other ancillary departments, Administration, Legal/Risk Department, and Human Resources, as well as HIPAA Privacy Officers for other covered entities within our Mercy network, to provide, knowledge and education related to all HIPAA regulations. Carries out all duties required of a HIPAA Privacy Officer, to include creation and updating of HIPAA policies and procedures, assuring such policies are communicated within the market, investigation of all alleged HIPAA breahces, tracking such allegations, and reporting and communicating breaches as required by law to patients and the Office of Civil Rights, Department of Health and Human Services of the federal government.

Maintains current knowledge of all department policies and procedures, Medical Staff Rules and Regulations, market and system-wide policy and procedures, time keeping and payroll practices, HIPAA regulations and standards associated with the Center for Medicare and Medicaid Services and The Joint Commission.

Prepares and conducts regular update meetings and educational sessions for staff. This includes regular HIM staff meetings as well as providing educational presentations related to the HIPAA rules for internal staff within the medical center and the market, as well as outside organizations upon request. This involves serving on various committees at the local and system-wide level.

Responds to demands of external and internal requesters, such as medical staff members/offices, risk management, Administration and other hospital departments in supplying reports and data to support quality patient care.

Develops and maintains policies and procedures related to HIM which incorporate applicable legal, ethical and accrediting standards. Assures system-wide HIPAA policies and procedures are incorporated in the local market.

Timely completion of staff orientation, quality reviews, coaching, corrective action, Touch Bases and Performance Evaluations. In addition, revise and update Job Descriptions for staff under his/her direction.

Maintains quality and quantity standards, productivity, statistical reports and communicates findings on a regular basis.

Works closely and collaboratively with the Director and other managers to develop, implement, and monitor short and long term goals which support the strategic initiatives of the department, local market and system as a whole. Develop and communicate action plans when goals are not achieved.

Qualifications - Minimum

  • 3-5 years experience in an Acute Care Hospital's Health Information Management Department with a minimum of 2 years experience as a Lead, Supervisor or Manager
  • 2 year/Associates Degree in Health Information or a related field at minimum; 4 Year/Bachelors Degree in Health Information or related field preferred
  • Registered Health Information Technician, (RHIT) Registered Health Information Administrator, (RHIA) Certified HIPAA Privacy Officer preferred
  • Excellent written and verbal communication skills with the ability to communicate complex rules and findings to multiple parties, while complying with required guidelines and timeframes required


Full-time at 40 hours per week from 7:00 a.m. to 4:30 p.m with a possible weekend and holiday as needed.

Must have the ability to sit out of one of our Hospital sites in Cincinnati.

Equal Employment Opportunity

It is our policy to  abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a), prohibiting discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibiting discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin.

About Us

This position will be a part of the revenue cycle team at Ensemble Health Partners - a wholly owned subsidiary of Mercy Health. Ensemble Health Partners specializes in providing revenue cycle solutions and creating real value for its clients by building relationships, reducing revenue cycle spend and delivering exceptional results. Ensemble partners with hospitals across the United States to make real and lasting improvements that impact the bottom line.


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Date Last Modified: 9/11/2018 4:00:00 PM